Meet Employer Requirements

What are my obligations as an employer?

• If your business has employees, you must meet several requirements in order to remain compliant with federal, state and local rules. You must submit an Occupation Tax application (see step 6a) and you are required to report new hires or rehires pursuant to K.S.A. 75-5743 by providing the following information:
  • The Social Security number, name, address and hire date of the new hire
  • The employer’s Federal ID number (nine digits) with the employer’s corporate name and address
• Non-agricultural businesses with estimated payrolls over $20,000 are required to provide workers compensation benefits to their employees. Private employers pay all benefits owed to their injured workers, either directly from the employer’s own resources or indirectly through another party. While most covered employers obtain insurance from private carriers or group pools, provisions in the law establish criteria for certain employers to become self-insured.

Why do these requirements exist?

Employer requirements help protect workers, allow the state to enforce child support orders, and help track employee earnings for taxation purposes.

How can I make sure I am meeting these employer requirements?

Requirements can vary based on the classification of your business, it is important to determine your classification before fulfilling requirements. Making sure you are registered as a Local, Minority or Woman-Owned Business Enterprise is an important step to determine what requirements you need to meet.

There are various ways to report new hire information. Some employers mail or fax a W-4 with items 1, 2, 8 and 10 completed. Some alternative reports designed by the employer are acceptable. The UG and the Kansas Department of Labor recommends electronic reporting of this information through KansasEmployer.gov. 

Workers compensation insurance can be obtained through various private insurance providers.

For more questions on reporting new hires, please visit the Kansas Department of Labor website.